Project staffing software for professional services firms
Put the right people on the right projects, with availability, skills and margin in one view
Staff by skill, seniority and rate card, not by memory
Spot overbooking and idle time the moment they appear
Trusted by ambitious
high-growth technical teams
Staffing decisions are made in a spreadsheet nobody trusts
Most firms staff projects from a sheet that is a week out of date, a chat thread, and whoever happens to remember who is free. Operating keeps the staffing plan, availability and project budgets in one place, so the staffing call you make today still holds next month.
Availability at a glance
See who is free, when, and for how long, across teams, offices and contractors.
Skills, seniority and rates
Match people to work by role, skill level and rate card instead of gut feel.
Plan versus reality
Compare planned hours against logged hours to catch drift before it reaches the margin.
Staff from a live picture of capacity
Assignments, absences and confirmed work sit in one plan, so the answer to "who can take this?" is the same for everyone who asks.
Upcoming projects visible early, for a clean handoff from sales to delivery
Availability that accounts for absences, part-time contracts and notice periods
Tentative and confirmed assignments side by side
Contractors and subcontractors in the same plan as employees
Filter by skill, seniority, office and language
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Keep margin in the staffing decision
Every assignment carries a cost and a rate, so you see what a staffing choice does to project profitability before you confirm it.
Cost and billing rates per person, role and rate card
Budgets in fees, hours and cost on every project
See what a swap does to project margin before you confirm it
Warnings when a project is heading past its budget
Turn the staffing plan into delivery, then follow it
Once the work is staffed, Operating compares planned hours with logged hours, so you see whether the project runs to plan.
Planned versus actual hours on every project
Spot underutilized people and staff them to projects
Build your own ad-hoc staffing analysis using AI and our MCP server
What firms that run on Operating say
"Operating played a key role in improving our profitability and utilization. By optimizing processes and tracking, we achieved 40% growth."
Anna Lehto
"Last year, pre-Operating, we absorbed $250,000 in unbilled work due to inefficiencies. This year, it's down to $25,000."
James Shaw
"We plan our tentative projects, forecast our revenue, and analyze any deviations in actual hours spent with Operating. There's no going back to the old ways."
Timo Hyväoja
"We're about 150 people, in different locations and countries. We can keep things efficient and people-focused with a common view of our sales pipeline, allocations, and our team's skills and interests."
Ville Loppinen
"I used to spend 3 hours per week updating data from CRM to resource allocation sheets. It only takes me 15-20 minutes with Operating."
Alisha David
"Fewer Excel sheets, a reliable future outlook—what's not to like! Centralizing our capacity planning and skill matrix Excels into Operating has made running the business easier."
John Kavaleff
"We used to jump between HubSpot and Harvest all the time, but with Operating, it's all just there, working together."
Shawn St Mart
"We switched to Operating to spend less time juggling tools and more time on client work. The reports, plus HubSpot and HiBob integrations, make that easy."
Petya Raykovska
"Operating is great—it's a new approach compared to our homegrown spreadsheet setup, but we're quickly getting smarter and gaining clarity, especially for staffing new projects."
Brittany Meeks
"We replaced our complex finance projection spreadsheet, and now our HiBob leaves are visible in Operating, keeping our calculations up-to-date."
Jacqueline Enoch
"Centralizing our capacity planning and skill matrix Excels into Operating has made running the business easier."
John Kavaleff
"Operating is the glue between Harvest time tracking, HubSpot, and our reporting. Both the native integrations, and the APIs are great!"
James Shaw
"We connected Operating to NetSuite ERP via APIs and integrated HiBob using the ready-made integration, replacing our homegrown, disconnected systems."
Perttu Paarma
"Operating replaced a ton of spreadsheets that used to link our CRM and time tracking systems."
Ville Loppinen
"Operating replaced a bunch of custom built reports and eliminated the hassle of connecting pipeline, allocations and time tracking."
Adam Grønbeck Andersen
"Operating integrates with HubSpot and Harvest, automatically importing data to plan optimal project teams and workloads."
Alisha David
"We integrated MS Dynamics CRM to Operating via the API, and use the ready-made Harvest integration. We also visualize our data in PowerBI."
Timo Hyväoja
"It's great to have one place to plan all the projects and teams."
John Kavaleff
Learn how customers
run on Operating
Running a transparent, efficient consulting operation with a human touch
Running a transparent, efficient consulting operation with a human touch
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